APOSTILLES OF DOCUMENTS, WITNESSING SIGNATURES ON DOCUMENTS OR CERTIFYING PHOTOCOPIES OF DOCUMENTS
Apostille of The Hague (Apostilla de la Haya)
Australia and Spain are co-signatories to The Hague Convention Abolishing the Requirement for Legalisation of Foreign Public Documents, which allows for the simplification of the formal authentication process for public documents. The issuance of apostilles on original Australian public documents at overseas missions is permitted from 1 July 2015. Please note that the Embassy will take up to 48 hours to issue an apostille. It is also important to note that documents presented for an apostille overseas must be originals, unless certified and sealed by an Australian notary public. Authentications or certified copies cannot be issued with an apostille, except copies of Australian Passports and original Certificates of No Impediment to Marriage.To obtain the Australian Apostille of The Hague stamp at this Embassy it is essential you first ensure that your document may Apostilled at the Embassy directly or if it first must be verified by the issuing authority in Australia or a Notary Public in Australia. Please confirm this by obtaining more information on the Apostille of The Hague. The Apostille of The Hague stamp may be obtained in person at the Embassy by appointment only or it may be obtained via mail. Please note a fee will be charged for this service.
Witnessing signatures on documents
Australian Embassy consular officers can witness signatures on documents and may only be done in person at the Embassy it is essential that you first request an appointment with the Embassy and bring in the unsigned document. You will be asked to provide original identity documents, such as your passport or driver’s licence. Please note that a fee will be charged for this service.
Certifying photocopies of documents
Australian embassy consular officers can also certify photocopies of documents, in either English or Spanish, confirming that the photocopy is a true copy of an original document sighted. This service may be obtained, in person, at the Embassy, you must make an appointment with the Embassy and bring the original document to be photocopied. Should you not wish to come to Madrid, you may send the original document(s) to be certified via registered mail or courier to the Consular Section at this Embassy. Please attach a note to the document(s) indicating you require a certified Copy, in English or Spanish and your full return address, including the postcode and a mobile telephone number for us to return your original document(s) and the certified copy via courier. Please also enclose the confirmation of your payment for both the certified copies and the return courier. Please note that a fee will be charged for this service.
N.B Please ensure that the document(s) relating to the notarial act(s) you require from the Australian Embassy are presented in the correct form and that you provide the correct instructions for witnessing any signatures on the document(s). If you are unsure of the legislative requirements relating to witnessing signatures on a particular document you should seek independent legal advice. Please note, by witnessing a signature on a document(s) neither the Australian Government nor the Australian Embassy in Madrid, Spain guarantees the legal effectiveness of the document(s) nor the accuracy of its contents.
Please note: It is essential to make an appointment at the Australian Embassy in Madrid for any of the above Notarial Acts.